Want to learn how to automate weekly fire pump runs? Read on to learn more about how software can lighten the workload.

Fire pumps are the heartbeat of any building’s fire protection system—yet weekly pump runs often remain a time-consuming manual task. Facility and safety teams know the routine: record pressures, verify pump operation, log test results, and store documentation for audits. While essential, these tests can eat up valuable time and are prone to human error when handled with paper forms or spreadsheets.

That’s where inspection software like InspectNTrack makes a difference. By digitizing the process, you can streamline weekly pump runs, ensure accuracy, and stay ahead of compliance requirements.

Why Weekly Pump Runs Are Critical

NFPA 25 requires weekly fire pump testing to verify system readiness and reliability. During these tests, teams typically check for:

  • Proper pump start-up (automatic and manual)

  • Correct pressure readings and flow

  • Absence of leaks or unusual vibrations

  • Controller and alarm performance

  • Accurate documentation of test results

These tasks are vital for life safety, but managing them manually can lead to incomplete records, lost data, or noncompliance during inspections.

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fire marshal responsibilities

Challenges with Manual Pump Run Tracking

Manual recordkeeping creates several pain points:

  • Inconsistent reporting: Paper logs can be misplaced or filled out differently by each team member.

  • Audit stress: Finding the right weekly test record for compliance reviews can take hours.

  • Human error: Missed data points or incomplete entries can invalidate an entire test.

  • Lack of visibility: Supervisors have limited insight into whether tests were completed correctly or on time.

These issues not only waste time but can also lead to compliance citations or delayed fire system response.

How Software Simplifies Weekly Pump Runs

With InspectNTrack’s fire and life safety inspection software, weekly pump runs become seamless and error-free. Here’s how:

Ensure weekly tests are never missed. The system automatically assigns and schedules weekly pump runs based on stated requirements, ensuring they are visible to the right technician at the right time.

Technicians complete inspections associated with weekly pump runs directly on a mobile device. No paper forms—just easy, guided steps that ensure every item is checked and verified.

Pressures, RPMs, and flow data can be entered or right on the mobile screen. The app ensures consistency across all readings.

Supervisors can instantly see which weekly pump runs have been completed, which are overdue, and any issues that require attention.

Generate reports with test details from weekly pump runs that comply with NFPA and AHJ requirements with a single click. Reports are stored securely in the cloud and ready for audits anytime.

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Benefits of Using Inspection Software for Weekly Pump Runs

  • Save Time: Reduce hours spent on data entry and report preparation.

  • Improve Accuracy: Eliminate transcription errors from handwritten notes.

  • Enhance Compliance: Always have complete, audit-ready documentation.

  • Boost Accountability: Assign and track tasks by user or department.

  • Increase Reliability: Ensure pumps are tested correctly and consistently every week.

Why Choose InspectNTrack

InspectNTrack is trusted by leading organizations across industries—from hospitals and universities to manufacturing plants and government facilities. The platform simplifies fire and life safety inspections, including:

  • Fire pumps

  • Sprinkler systems

  • Fire extinguishers

  • Emergency lighting

  • And more

With configurable workflows, mobile access, and powerful reporting tools, InspectNTrack ensures your team stays organized, compliant, and efficient.

Conclusion

Weekly pump runs don’t have to be a headache. With inspection software, you can automate scheduling, streamline testing, and maintain perfect documentation—saving time while improving safety.

If your team is still managing pump runs on paper or spreadsheets, it’s time to simplify the process.
Request a demo of InspectNTrack today and see how digital inspections can transform your fire protection program.

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