What is Inspection Report Software?

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Inspection report software is used to perform safety inspections, and then provide reports based on those inspections. Report software takes the place of tedious paper reports, which can be easily lost or misplaced. Inspection report software usually includes automated reports that quickly provide you with the information you need at a glance.

There are various details to keep in mind in regards to inspection report software programs. In order for the software to be effective, the most important thing is for it to provide valuable reports. Afterall, that is what it is for. In order to provide the most valuable reports, inspection report softwares should be customizable and adaptable to your specific needs. There is no one-size-fits-all for safety inspection reports.

There are certain fields that are applicable to all industries, but ultimately you will want to ensure you can customize the report to what you and the shareholders need to see.

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Why Use Inspection Report Software?

There are multiple reasons why turning to software over traditional paper reports is the smarter option. Inspection report software will provide the most up-to-date and accurate information about the various safety assets you are monitoring. Software is also more dynamic, meaning you have more flexibility to customize the data to pull the information you really need to know. When relying on paper reports, not only are they easily lost, but they are also more rigid. Once the report is made, it can’t be changed without creating a completely new report. In contrast, a software report can be modified as many times as needed, without having to start from scratch or compromise the data.

Another advantage to using software is that it is more efficient. Custom reports can be made once and then auto updated with information continuously. Instead of running a new report to get the most recent information, all you need to do is hit refresh.

Additionally, inspection report software makes it easy to provide or restrict access for users based on their role. If you have sensitive information that only some can view, edit the accessibility to that data to only certain users.

On top of that, its efficiency in producing reports makes it a great tool for NFPA, OSHA, and EHS compliance.

Inspection report software also oftentimes is easier to use and understand than traditional paper reports. Management will love how easy they can understand the reports, as well as making requested changes can happen almost instantly.

Cloud-based Software

Most inspection report software can be hosted on the cloud, which is another major benefit. Having your information stored on the cloud means it is accessible anytime, anywhere. This is critical when important information may be needed at any time, especially when you are off site or not close to your company computer. Some companies worry that using the cloud may compromise security. In most cases, cloud servers are just as secure, if not safer, than hosting on premise. However, in certain industries, on-premise hosting is a requirement. Make sure the inspection report software supports that functionality if necessary.

Another concern that arises when discussing inspection report software — as opposed to manual paper reports — is that using software ties you down to only being able to work while online. Most safety inspection software allows you to work offline, meaning you can collect the necessary data for your reports at any time, regardless of location and internet connection. Once the data is collected, an internet connection will be needed to send the updated information back to the system to generate the report.

inspection report software being used to scan the barcode of a fire extinguisher

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Having and using inspection report software is a necessity for maintaining up to date on all safety inspections. Using software to generate reports allows for speed and efficiency, as well as more accurate information.

Ready to get started using inspection report software? Contact InspectNTrack today.

Inspection report software from InspectNTrack on tablets