Why Use Inspection Report Software?
There are multiple reasons why turning to software over traditional paper reports is the smarter option. Inspection report software will provide the most up to date and accurate information about the various safety assets you are monitoring. Software is also more dynamic, meaning you have more flexibility to customize the data to pull the information you really need to know. When relying on paper reports, not only are they easily lost, but they are also more rigid. Once the report is made, it can’t be changed without creating a completely new report. In contrast, a software report can be modified as many times as needed, without having to start from scratch or compromise the data.
Another advantage to using software is that it is more efficient. Custom reports can be made once and then auto populated with updated information continuously. Instead of running a new report to get the most recent information, all you need to do is hit refresh. Another advantage to the software is that it is easy to provide or restrict access for users based on their role. If you have sensitive information that only some can view, edit the accessibility to that data to only certain users.
Inspection report software also oftentimes is easier to use and understand than traditional paper reports. Management will love how easy they can understand the reports, as well as making requested changes can happen almost instantly.
Most inspection report software can be hosted on the cloud, which is another major benefit. Having your information stored on the cloud means it is accessible anytime, anywhere. This is critical when important information may be needed at any time, especially when you are off site or not close to your company computer. Some companies worry that using the cloud may compromise security. In most cases, cloud servers are just as secure, if not safer, than hosting on premise. However, in certain industries, on-premise hosting is a requirement. Make sure the inspection report software supports that functionality if necessary.
Another concern that arises when discussing inspection report software — as opposed to manual paper reports — is that using software ties you down to only being able to work while online. Most safety inspection software allows you to work offline, meaning you can collect the necessary data for your reports at any time, regardless of location and internet connection. Once the data is collected, an internet connection will be needed to send the updated information back to the system to generate the report.