Understanding Fire Compliance Software

Fire compliance software helps organizations manage inspections, testing, maintenance, asset records, and reporting for fire and life safety equipment in one place.

The right platform can reduce paperwork, automate inspection schedules, track equipment history, and simplify reporting for both technicians and administrators. InspectNTrack brings these capabilities together to make day-to-day fire compliance easier to manage.

Below, we’ll explain how fire compliance software works, what to look for, and how InspectNTrack supports the inspection process.

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The Ins and Outs of Fire Compliance Software

Software can be understood as a series of instructions created to direct the function of hardware (electronic devices). So, in the case of fire compliance software, the hardware is instructed on how to do the following:

  • Help users stay on top of regular safety asset ITM (inspection, testing, maintenance)
  • Record and store data collected during ITM

Traditional, paper-based methods of managing fire compliance are unreliable. Unfortunately, expecting to keep paper records of each instance of ITM for every asset organized is simply unrealistic. Some of the reasons that digital records are preferred over paper ones include:

  • Time saving: Not only do inspections take longer to complete when conducted on paper, there is also a greater risk of paper forms being lost or damaged and creating more work by necessitating redundant re-inspections.
  • Standardization: Going digital ensures that regardless of who is conducting ITM processes, they are done the same way every time.
  • Quick and easy data retrieval: Instead of sorting through countless paper forms and trying to manually synthesize a report, fire compliance software compiles the data for you and generates reports within minutes.

Any and all organizations that remotely pertain to life and/or fire safety can benefit from using fire compliance software. Building owners, fire departments, and third-party inspection agencies or fire protection contractors are the typical customer base of such software. Fire compliance software benefits both technicians and administrators by expediting the following processes:

  • Conducting inspections
  • Generating and sharing reports, proposals, invoices, and more

Truly, any facility that houses safety assets can use fire compliance software to make sure said assets are up to date and up to code. Some of the places that most frequently use fire compliance software include:

  • Commercial buildings
  • Hazardous waste management facilities
  • Government and military sites
  • Healthcare settings
  • High-security facilities
  • Manufacturing plants
  • Universities and schools
  • Oil, gas, and energy facilities
  • Warehouses

Fire compliance software comes in handy when conducting routine ITM tasks on safety assets. Software can be used to collect and store data from such tasks. This, in turn, makes audits go more smoothly, since each asset’s ITM history is readily accessible.

Fire compliance software centralizes data management by housing all asset ITM records on one platform. Of course, the exact process of using fire compliance software to conduct ITM tasks will vary depending on the software itself. But, to help you get a general idea of the process, we’ll go over how to use InspectNTrack in the next section.

The Best Fire Compliance Software on the Market

Now that you know all about fire compliance software in general, let’s take a look at the inner workings of one software in particular—namely, InspectNTrack.

Again, exactly how InspectNTrack will work depends on what kind of safety asset is being serviced, and what kind of service is being performed. For the sake of efficiency, we’ll just go over one activities InspectNTrack is most commonly used for: inspecting fire extinguishers.

To conduct an inspection on a fire extinguisher using a mobile device with the InspectNTrack app installed on it, technicians follow these steps:

Fire Inspection Frequency
barcode inspection scanner icon

Scan the barcodes on the extinguisher’s cabinet and the extinguisher itself

asset inspection software - EHS fire safety

Select the required inspection from the extinguisher’s record.

compliance inspection software icon

Run through the list of NFPA-10 compliant questions

mobile app inspection icon - InspectNTrack fire safety software

Click “Finish”

Then, the answers provided are permanently saved to the extinguisher’s equipment record and InspectNTrack automatically schedules the extinguisher’s next inspection.

So, why should you choose InspectNTrack out of all of the fire compliance softwares out there?

Here are just a few features and capabilities of InspectNTrack that make it the best option available:

  • Configurable to virtually any piece of equipment
  • Secure cloud-based storage of data
  • Scan barcodes, QR codes, or RFID tags with any modern iOS, Android, or Windows device
  • Automation of both scheduling and reminders
  • Suitable for companies of any size, from small businesses to Fortune 500 enterprises
  • Pre-existing NFPA-, ANSI-, and OSHA-compliant checklists and customizable templates
  • Functional in a disconnected state
  • Live tracking of progress along optimized inspection routes
  • Capture visual media in-app and add it to documentation
  • Assign tasks to certain user groups or specific users
  • Failed inspections immediately trigger follow-up corrective actions

But don’t just take our word for it! Here is what real InspectNTrack customers are saying about our software:

It eliminated tons of paperwork for me. It’s great being able to switch between my phone or handheld scanner as needed or even verify inspections from the desktop.

Cody R., Public Safety

We set this up for fire extinguisher, AED, safety shower, and ERT supplies inspections. I could assign people the inspection task, with prompts of what to inspect. The ease of tracking this with issues they found was wonderful to show any auditor.

Marjorie L., Chemicals

It’s fantastic as a recording and historical data tool for the operations at our site. We find better consistency in our PMs [planned maintenance] and more failures caught when using this software.

Marty F., Facilities Services

The few times I’ve needed help their tech people have been nice and most of the time the issue is resolved in the same day.

Debbie M., Higher Education

The platform has revolutionized how we manage and track tasks on inspections, offering unmatched reporting capabilities that have greatly enhanced our efficiency and client satisfaction.

Ty B., Consumer Services

Overall it is an easy system and has been very useful to us and reduced our time when preparing reports.

Christine S., Facilities Services

We have been using it for 15+ years and it has saved us a lot on manpower, administration, and paperwork.

Scott M., Mining and Metals

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