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Fire Extinguisher Inspection Software

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Fire Extinguisher Inspection Software

Fire extinguisher inspections are arguably the most challenging part of a fire and life safety inspection program. With the largest number of units to track, varying sizes and agent types, and each extinguisher having its own maintenance schedule, achieving compliance can be tough. Adding to the complexity, fire extinguishers can move around, making accurate record-keeping even harder.

Mastering fire extinguisher inspection requires purpose-built technology designed to handle these unique challenges. InspectNTrack offers specialized fire extinguisher inspection software that addresses every need, delivering features and functionality you won’t find anywhere else.

Common Challenges With Fire Extinguisher Inspections

Fire Extinguisher Maintenance Barcode Scan
  • Knowing how many fire extinguishers you actually have

  • Understanding which maintenance tasks are required for each individual fire extinguisher and tracking when they’re due

  • Ensuring fire extinguishers are physically inspected every month and avoiding pencil whipping or falsely updating records

  • Answering the question, “Did we get all our inspections done this month?”

And the Biggest Challenge of All: Fire Extinguishers are Moveable!

Although fire extinguishers stay in the same place most of the time, they are not permanently attached to their location and can occasionally move for several different reasons including:

  • They’re discharged, removed from service, and replaced with a spare
  • Removal for maintenance
  • Removal because they’re damaged or expired
  • They’re moved without authorization by employees or students

Traditionally, when a fire extinguisher is moved either nobody notices and records become inaccurate, or records must be manually edited. This compounds on top of all the other challenges.

InspectNTrack Fire Extinguisher Inspection Software Solves Challenges With Barcode-Driven Automation

InspectNTrack’s fire extinguisher inspection software features makes typical challenges a thing of the past. Scanning barcodes or QR codes from a simple mobile app replaces the effort of manual tracking, editing, and reporting. The result is inspections that are FAST, EASY, and ACCURATE. According to a real InspectNTrack customer:

“It used to take me a full day to finish the fire extinguisher inspections in one building, but now that I have InspectNTrack I can finish the job in 2 hours!”

InspectNTrack takes full control of fire extinguisher management with workflows for monthly inspections, management of maintenance, and on-demand extinguisher replacements.

Routine Fire Extinguisher Inspections

InspectNTrack comes preloaded with NFPA 10 compliant inspection questions to ensure that inspections are done right.

Inspections automatically reschedule each month and populate to the mobile app. There is no need to login to the software and schedule inspections.

Routes keep equipment organized and guide technicians through the optimal inspection path to ensure efficiency and prevent equipment from being missed.

The InspectNTrack mobile app uses color coded icons to show the technician where he/she is in the route, what is complete, and what still needs to be done.

InspectNTrack allows for collaborative fire extinguisher inspections. A route can be worked on by more than one technician at the same time. Inspections can be completed throughout the month so a route doesn’t have to be completed all at once. One technician can start a route and have a different one finish it.

Created to meet the needs of universities and companies with large volumes of fire extinguishers, our high-performance module is a lightning fast way to document monthly visual inspections and update extinguisher locations with two simple barcode scans. A typical inspection performed in this manner takes only 15 seconds with no button presses!

Fire Extinguisher Maintenance Management

Take the guesswork out of extinguisher maintenance! InspectNTrack’s pre-loaded intelligent equipment library automatically assigns the right task schedule to each equipment. For example, dry chemical fire extinguishers are assigned a 6 Year/12 Year maintenance schedule while carbon dioxide fire extinguishers are assigned a 5 Year hydro.

When outside contractors are responsible for determining which extinguishers are due for maintenance it is highly likely that extinguishers get missed. Without detailed records, a contracting company will do their best to walk the facility and find extinguisher that are due, but they will rarely find them all. Unfortunately, this is not an excuse for non-compliance.

When fire extinguishers are returned after service, a single barcode scan simultaneously records the maintenance task and date, and moves the fire extinguisher systematically from the shop location back to a service location.

For times when you’re not able to scan the extinguishers back in after being returned from the maintenance shop, the bulk update feature in the web portal allows a maintenance task and date to be applied to as many extinguishers as needed with one click.

Maintenance forecasting reports put you in control of budgeting, and ensuring that maintenance tasks are up-to-date on your extinguisher stock. The reports can be filtered with criteria such as the type of task(s) and as-of date (ex.: End of the year).

InspectNTrack automatically populates equipment with the proper NFPA 10 compliant maintenance tasks, but if you need to follow different requirements the tasks can be changed. You can delete unwanted tasks, or add additional tasks to fire extinguishers such as a recharge or replacement.

On-Demand Fire Extinguisher Replacement

When a fire extinguisher is discharged, replacing it and fully updating the location records of the discharged extinguisher and the spare is as simple as scanning two barcodes. Reports display moved extinguishers as well. Never edit a fire extinguisher location record again!!!

Replacing a bad fire extinguisher with a spare is as simple as grabbing a spare extinguisher, scanning the barcode of the location it is going to, then scanning the spare. These two scans will instantly, systematically move the fire extinguisher’s location and be a reportable event.

Do you ever find a fire extinguisher on the floor and wonder where it came from? With InspectNTrack’s location lookup scan screen, you can scan the fire extinguisher barcode to see where it belongs.

If a fire extinguisher is found to be damaged or otherwise unserviceable outside of the normal inspection timeframe, simply scan its barcode and use the on-screen button to create a discrepancy. Add details and images to provide a full picture of the problem.

Custom action buttons can be used to mark an extinguisher as missing, move it to a condemned or needs service location, notate inability to access it during a routine inspection, and more.

Failed Inspections Trigger Follow-Up Actions

InspectNTrack goes beyond simply documenting inspections and ensures that fire extinguishers which fail inspections automatically generate corrective action. Corrective actions include:

Fire Inspection Software

Fire Extinguisher Software Frequently Asked Questions

What Is Fire Extinguisher Inspection Software?

Fire extinguisher inspection software is a leading solution to safety asset inspection. InspectNTrack’s software was created to meet the needs of institutions and businesses with a high level of fire extinguishers, so they can get inspections done fast, keep data organized, and stay in compliance with regulations.

How Does Fire Extinguisher Inspection Software Work?

InspectNTrack  fire extinguisher inspection software works by providing a barcode scanning system for your use. All you have to do is perform two simple barcode scans. A typical inspection only takes about 15 seconds!

Once scanned, our software will determine the state of the fire extinguisher, and alert you to any problems or fixes that need completed. Our software also learns the layout of your facility, so you will be guided through the fastest route possible. Once the barcode inspections are complete, our system seamlessly documents and organizes the data so it’s easy for you to find. Plus, the software automatically reminds you when inspections are due, and when incidents or discrepancies need to be addressed.

Do I Need Fire Extinguisher Inspection Software At My Workplace?

There is no mandated way to perform safety inspections. However, manual inspections take more time, are prone to human error, and are more likely to become disorganized. When you choose InspectNTrack fire extinguisher inspection software, you’ll streamline your inspection process and keep your data organized automatically. This eliminates stress, saves time, and allows you to put more money and resources back into your business.

What Are The Benefits Of Fire Extinguisher Inspection Software?

There are countless benefits to fire extinguisher inspection software. InspectNTrack software is in document compliance with the National Fire Protection Association and keeps meticulous records when you need them. 

Our software creates guided inspection routes to keep equipment organized, and keep technicians guided through the fastest possible route. We also have an intuitive mobile app for your use that shows where you are on the route, what needs to be completed, and what’s been done. Not to mention, InspectNTrack software is automated, so you’ll never miss a fire extinguisher inspection. This software provides peace of mind, ensures safety, and is a great way to effectively manage inspections without wasting any time.

How Frequently Should I Inspect Fire Extinguishers?

The NFPA 10 requires that fire extinguishers be inspected when they are initially installed, and once a month after that. For extinguishers that are in locations where they are more prone to rust or tampering, the National Fire Protection Association recommends that they are inspected more frequently. 

Always check with local codes if you are wondering how frequently to inspect your fire extinguishers. 

Read More About Fire Safety Inspection

Customer Success

3M 1

InspectNTrack is a great product that would force many of our preventive maintenance work orders back to paper if we did not have it. It’s fantastic as a recording and historical data tool for the operations at our site. We find better consistency in our PMs and more failures caught when using this software.

Marty F.

Secure Fire

What truly sets InspectNTrack apart is their outstanding customer service. They have consistently provided top-tier support, ensuring that we can fully leverage the system’s capabilities to benefit our business. Their team is responsive, knowledgeable, and committed to helping us succeed.

Ty B.

Cornell Logo

I have been using this software for 10 years. The software makes my inspectors job pretty easy, it helps to keep my program and university compliant with the state and city laws.

- William E.

Good Samaritan Hospital

For me, to be able to prove that a security officer was in a particular area and at what time is a very valuable tool to have.

- Jerry E.

Bosch

InspectNTrack makes fire extinguisher inspections a breeze.

- Robert W.

Iowa State

The number one product on the market for inspection tracking of fire and safety equipment

- Charles J.

GM

InspectNTrack was easy to set up and deploy. It is invaluable for tracking all of our fire equipment and their inspection requirements. We are always looking for other ways to expand its use into other Security related areas.

- Scott Q.